Managing Workspaces

Workspaces are the organizational unit in VitalSentinel. Each workspace contains domains, team members, and has its own billing plan.

What is a Workspace?

A workspace is a container for:

• Domains - Websites you're monitoring
• Team members - People with access
• Billing - Subscription and usage
• Integrations - Connected services

When to Use Multiple Workspaces

Separate Billing

Create separate workspaces when:

• Different clients should receive separate invoices
• Different departments have separate budgets
• You need to track costs separately

Access Control

Separate workspaces help when:

• Different teams shouldn't see each other's domains
• Clients should only access their own data
• You need strict data separation

Different Plans

Each workspace has its own plan, useful when:

• Some projects need more features
• You want to test with a free workspace
• Different resource requirements

Creating a Workspace

New Workspace

1. Click the workspace dropdown in the sidebar
2. Click Add Workspace
3. Enter a workspace name
4. Select a plan
5. Complete payment (if not free)

Workspace Naming

Choose clear, descriptive names:

• Company name: "Acme Corp"
• Client name: "Client - BigCorp"
• Project name: "E-commerce Redesign"

Workspace Settings

Access workspace settings by clicking the settings icon next to your workspace name in the sidebar, or by navigating to any workspace page.

The sidebar shows these sections:

General

• Workspace Name - Update the workspace name

Members

• View team members
• Invite new members
• Manage roles

Billing

• View current plan and usage
• Upgrade or downgrade
• Manage payment via Stripe portal

Integrations

Connect external services:

• Google Account (Analytics, Search Console)

Switching Workspaces

If you belong to multiple workspaces:

1. Click the workspace dropdown in the sidebar
2. Select the workspace to view
3. The domain list updates automatically

Workspace Limits

Each plan has limits per workspace:

Viewing Usage

Track your resource usage:

1. Click Billing in the workspace sidebar
2. View the Usage Overview section
3. See progress bars for each limit (Domains, CrUX URLs, Synthetic URLs, RUM Page Views, Web Analytics Events)

Usage Warnings

You'll be notified when:

• Approaching limits (90% - yellow indicator)
• At limits (100% - red indicator)

Best Practices

Organize Logically

• Group related domains together
• Use consistent naming conventions
• Document workspace purposes

Plan Appropriately

• Start with what you need
• Upgrade as you grow
• Downgrade if not using capacity

Manage Access

• Only invite necessary team members
• Use appropriate roles
• Remove access when no longer needed

Monitor Usage

• Check usage regularly
• Plan for growth
• Avoid hitting limits unexpectedly

Canceling a Workspace Subscription

To stop using a workspace:

1. Click Billing in the workspace sidebar
2. Click Cancel Subscription
3. Confirm the cancellation

After canceling:

• Access continues until the end of the billing period
• Data is retained according to the retention policy
• You can resubscribe anytime to restore access

Transferring Ownership

If you need to transfer a workspace to another user:

1. Click Members in the workspace sidebar
2. Find the member to become owner
3. Click the three-dot menu (⋮)
4. Select Transfer Ownership
5. Confirm the transfer

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