Managing Workspaces
Use workspaces to organize domains, team members, and billing, switch between them, track usage limits, and transfer ownership when needed.
Workspaces are the organizational unit in VitalSentinel. Each workspace contains domains and team members, and has its own billing plan.
What is a Workspace?
A workspace is a container for:
- Domains - Websites you're monitoring
- Team members - People with access
- Billing - Subscription and usage
- Integrations - Connected services
When to Use Multiple Workspaces
Separate Billing
Create separate workspaces when:
- Different clients should receive separate invoices
- Different departments have separate budgets
- You need to track costs separately
Access Control
Separate workspaces help when:
- Different teams shouldn't see each other's domains
- Clients should only access their own data
- You need strict data separation
Different Plans
Each workspace has its own plan, useful when:
- Some projects need more features
- You want to test with a free workspace
- Projects have different resource requirements
Creating a Workspace
New Workspace
- Click the workspace dropdown in the sidebar
- Click Add Workspace
- Enter a workspace name
- Select a plan
- Complete payment (if not free)
Workspace Naming
Choose clear, descriptive names:
- Company name: "Acme Corp"
- Client name: "Client - BigCorp"
- Project name: "E-commerce Redesign"
Workspace Settings
Access workspace settings by clicking the settings icon next to your workspace name in the sidebar, or by navigating to any workspace page.
The sidebar shows these sections:
General
- Workspace Name - Update the workspace name
Members
- View team members
- Invite new members
- Manage roles
Billing
- View current plan and usage
- Upgrade or downgrade
- Manage payment via Stripe portal
Integrations
Connect external services:
- Google Account (Analytics, Search Console)
Switching Workspaces
If you belong to multiple workspaces:
- Click the workspace dropdown in the sidebar
- Select the workspace to view
- The domain list updates automatically
Workspace Limits
Each plan has limits. The table shows the most important ones. For the full list, see Billing.
| Limit | Free | Starter | Lite | Standard | Advanced |
|---|---|---|---|---|---|
| Domains | 1 | 3 | 5 | 25 | 50 |
| RUM Page Views/mo | 25K | 100K | 250K | 2M | 5M |
| Analytics Events/mo | 100K | 1M | 5M | 25M | 50M |
| CrUX URLs | 5 | 10 | 100 | 1,000 | 5,000 |
| Synthetic URLs | 3 | 10 | 50 | 100 | 250 |
| Synthetic Locations | 1 | 1 | 2 | 3 | 5 |
| Min. Uptime Interval | 5 min | 1 min | 1 min | 1 min | 1 min |
| Server Log Hits/mo | 500K | 3M | 10M | 50M | 150M |
| Site Health Monitoring: 1 page every (per domain) | 5 min | 1 min | 1 min | 1 min | 1 min |
| Site Health Monitoring: pages checked per domain | 2,500 | 10,000 | 10,000 | 10,000 | 10,000 |
| Site Health Monitoring: pinned pages per domain | 50 | 50 | 50 | 50 | 50 |
| Page Monitoring: watched pages | 5 | 10 | 100 | 500 | 1,000 |
| Page Monitoring: check intervals | 24 h | 24 h | 24 h, 12 h, 4 h | 24 h, 12 h, 4 h | 24 h, 12 h, 4 h |
| Page Monitoring: custom elements per page | 0 | 10 | 10 | 10 | 10 |
| Change history (Page Monitoring, Site Health Monitoring) | 14 days | 12 months | 12 months | 12 months | 12 months |
See pricing for current rates.
Data retention is not a plan feature, with one exception. Every plan keeps a given kind of data for the same length of time - 10 years of Search Console and Web Analytics history, 16 months of RUM and CrUX, 12 months of Synthetic, Uptime, robots.txt, Indexing, Server Log Monitoring and Sitemap Monitoring. The exception is the change history of Page Monitoring and Site Health Monitoring: 14 days on the Free plan and 12 months on paid plans. See Retention for the full table.
Viewing Usage
Track your resource usage:
- Click Billing in the workspace sidebar
- View the Usage Overview section
- See progress bars for each limit (Domains, CrUX URLs, Synthetic URLs, RUM Page Views, Web Analytics Events, Indexing Properties)
Usage Warnings
You'll be notified when:
- Approaching limits (75%+ - yellow indicator)
- At or near limits (90%+ - red indicator)
Best Practices
Organize Logically
- Group related domains together
- Use consistent naming conventions
- Document workspace purposes
Plan Appropriately
- Start with what you need
- Upgrade as you grow
- Downgrade if not using capacity
Manage Access
- Only invite necessary team members
- Use appropriate roles
- Remove access when no longer needed
Monitor Usage
- Check usage regularly
- Plan for growth
- Avoid hitting limits unexpectedly
Canceling a Workspace Subscription
To stop using a workspace:
- Click Billing in the workspace sidebar
- Click Cancel Subscription
- Confirm the cancellation
After canceling:
- Access continues until the end of the billing period
- Data is retained according to the retention policy
- You can resubscribe anytime to restore access
If you don't resubscribe within the grace period after your subscription ends, all workspace data will be permanently deleted.
Transferring Ownership
If you need to transfer a workspace to another user:
- Click Members in the workspace sidebar
- Find the member to become owner
- Click the three-dot menu (⋮)
- Select Transfer Ownership
- Confirm the transfer
The new owner must already be a member of the workspace. After transfer, you become an Admin.
Related
Notification Channels
Configure how you receive alert notifications by email and in-app, plus the other email categories VitalSentinel sends and how to fix delivery.
Team Members
Invite team members to your workspace, manage role-based permissions, handle pending invitations, and transfer workspace ownership securely.
